Travel Funding: What You Need to Know

Heading to a conference or competition? Club and organization funding through Student Engagement & Traditions (SET) may be able to help — just make sure your trip meets these guidelines before applying for travel funding!

Reimbursement Only

All travel funding is handled through reimbursement — directly to your club's or organization's account after travel is complete and receipts are submitted.

❗We do not pre-pay for travel. Make sure your club or organization can front the costs before going.

What We Can Fund

We only consider funding for official conferences or competitions.
Eligible expenses include:

• Conference or competition registration fees
• Hotel or Airbnb stays
• Airfare

Travel Limits

• Only travel occurring between September - Spring Commencement will be considered for an award
• Up to 4 members per trip are eligible for funding
• One hotel room only will be covered
  • We assume 4 students per room (standard occupancy policy)

📍 Hotel /AirBnB reimbursement is based on the cheapest hotel rate within 2 miles of your event venue or nearest hotel— not just the hotel you book.

Renting a Motorpool Vehicle?

Motorpool rentals may be considered, but you’ll need to:

• Get an unofficial cost estimate (email is fine) from UA Motorpool
• Include that estimate with your funding application

What We Don’t Fund

• Personal or leisure travel
• Meals, gas, rideshare, rental cars (outside of Motorpool)
• Travel to non-official or unregistered events

Before You Apply

• Confirm your conference or competition is official
• Be ready to cover expenses upfront
• Get your receipts and documentation in order
• Only request what’s actually reimbursable

Need Help Planning?

Not sure if your trip qualifies or how to estimate costs?
Reach out anytime: clubs@arizona.edu