Finished your trip? Here's what to do next to make sure your club gets reimbursed!

What to Submit

Email the following within 30 days of your return to:
clubs@arizona.edu

• All itemized receipts
• Your funding award number
• Your club’s W-9 form

⏳ If you don’t submit these within 30 days, your reimbursement will be forfeited — no exceptions!

Important Notes

• Reimbursements are issued only to the club bank account (not individuals bank accounts)
• You will be reimbursed up to the amount approved by the Appropriations Board
• Only eligible, approved expenses will be reimbursed (per your budget request)

Using Motorpool?

If you used a UA Motorpool vehicle:

1. Submit the Motorpool Request Form
2. After your trip, send the paid receipt to Student Engagement & Traditions (SET) to process your funding award

Need Help?

Feel free to reach out if you’re not sure about a step or need support with forms or documentation:

Clubs and Organizations Team
clubs@arizona.edu