Once your funding is approved, you're ready to get those dollars moving! Here’s how to make sure everything goes smoothly.

When Can You Claim?

• Funds can be claimed after your funding has been approved by the appropriations board.
• You cannot make purchases or reservations before approval.

How to Claim Your Funds

1. Email the clubs and organizations team at clubs@arizona.edu
2. Include:
   • Your funding award number & club/organization name
   • Links or invoices to the items you’re purchasing

💳 Student Engagement & Traditions (SET) will pay the vendor directly.
No reimbursements are allowed for general funding allocations.

Reserving a Room in the Student Union?

If you're using your award to book a space:

• Pick up a Funding Slip from the Student Engagement & Traditions (SET) Office
• Bring it to the Student Union Event Planning Office

⏳ If not claimed within 30 days, your reservation will be canceled

Shipping Guidelines

• All items must be shipped to a University address
• No UA address? → Items will be shipped to the Student Engagement & Traditions (SET) Office
  • Clubs and organizations must pick up packages within 10 business days of notification
  • Unclaimed packages will be returned to the vendor

Use It or Lose It

• Your funds must be used by the date of your event
• For non-event purchases:
  • Fall Deadline: Last day of classes before Thanksgiving break
  • Spring Deadline: Third Monday in April
• If funds aren’t used by these deadlines, you forfeit the award

Have Questions?

We’re here to help!

Clubs and Organizations Team
clubs@arizona.edu