Advisor Responsibilities
Being a club/organization advisor requires you to host several responsibilities to ensure students are following University rules and regulations. Advisors are key players in students’ leadership development and gaining valuable professional advice from a faculty or staff member who has an interest in the group’s purpose.
Advisor Training
Student Engagement & Traditions (SET) require specific trainings to be done. Clubs and organizations whose advisors has not completed the trainings will not be recognized by Student Engagement & Traditions (SET). Staff at SET will verify that listed advisors have undergone the trainings and understand their responsibilities. Follow these steps:
Go to EDGE Learning at arizona.sabacloud.com
On top search bar, enter "Advisor" and select the "Club Advisor Certification"
On the next page, click "Register"
On the following page, click "Complete Registration"
On the subsequent page, click "Launch" to start the training
Complete steps again to enroll in and complete the Hazing Prevention Training & Awareness for Employees.
You can also find the trainings at the links below
Clery Act | Campus Security Authority
Club/organization advisors are considered Campus Security Authorities (CSAs), individuals who are required to formally notify the university of Clery crimes observed or reported to them and to provide crime victims with information on crime reporting and victim support resources. University Compliance offers online training for CSAs via EDGE Learning at https://edge.arizona.edu. Once you have logged in, you can access the training by searching for the "Annual Campus Security Authority Certification" in the Learning Catalog in the top right corner of the EDGE Learning site. Clery Act reporting forms and resources for CSAs, including the list and definitions of Clery reportable crimes, are available through the Clery Act Website at https://clery.arizona.edu/reporting-clery-crimes.
First Amendement
The University of Arizona works to support students’ First Amendment rights of assembly and speech and has a team of staff who have been trained to work with groups to help ensure that the First Amendment rights of speakers, guests, and protesters are all respected and protected. More information about the University of Arizona’s First Amendment guidelines, policies, and monitoring is available at https://deanofstudents.arizona.edu/first-amendment.
If your organization wants to bring a speaker or lecture series to campus that may garner great interest from the campus community or bring attention from media outlets, several factors must be considered. The Dean of Students Office can better ensure First Amendment rights of all students, staff, and faculty during major speaker/lecture events if notified well in advance of an event. Some speakers/lecturers may require additional security from the University of Arizona Police Department, or the anticipated audience may be larger than the venue can handle. If an event takes place in the Student Union Memorial Center, staff in the facility can help with crowd management and audio/visual issues. In addition, issues around publicity and media requests can be mitigated through the University’s Media Relations team.
A successful speaker event can only be facilitated with prior planning and early communication. If your group is bringing a lecturer on campus that may garner media interest, possible protest, or security concerns, contact the Assistant Dean of Student Engagement & Traditions (SET) at 520-621-2782 as soon as your group starts planning for the event.