All Purchases Go Through Student Engagement & Traditions (SET)

• Clubs and organizations may not spend funds directly. All items must be ordered through Student Engagement & Traditions (SET). 
• Don't wait to pick up your stuff!
  Packages delivered to the Student Engagement & Traditions (SET) office must be picked up within 10 business days or they’ll be returned — and your funding will be forfeited.

Ordering Apparel or Merchandise?

Use Approved Vendors Only:

• For all items (clothing, marketing materials, tabling supplies, etc), you must use a vendor from UA’s approved vendor list.
  See the Approved Vendors List

Branding Requirements:

• All apparel and promo items must include the SET Logo
  Download Logos Here

Rosters Are Required:

• All clothing/shirt orders must include a full roster of your club or organization members.

Funding through Student Engagement & Traditions (SET) generally covers 60% of your total invoice up to $1200 per club or organization. 

Budgeting Reminders

• Your budget request must include taxes, fees, and shipping costs.
  Funding will only cover the amount awarded — no exceptions.
• Invoices and estimates must be current.
  No throwbacks — outdated documents won’t be considered.

No Repeat Purchases Without a Reason

If you’re requesting the same item as last year, be ready to explain why.
Without proper justification, Student Engagement & Traditions (SET) won’t purchase it again.

On-Campus First Policy

Club and organization funding  prioritizes funding for on-campus experiences.

If your event is happening off-campus, you must:

• Provide a clear explanation for why it can’t be held on campus
• Understand that funding is not guaranteed in these cases

Hosting at the Student Union?

You must get a cost estimate or hold confirmation from Student Union Event Planning in order for your request to be eligible for club and organization funding.

Need Help?

If you’re unsure about vendors, estimates, or policies — just ask!
Email us at clubs@arizona.edu