What Club and Organization Funding Can’t Cover

Before you hit submit on that application, make sure you’re not requesting anything on this list!
Here’s a breakdown of what isn’t eligible for club and organization appropriations:

Food & Miscellaneous Items

We do not fund:

• Food, gas, or alcohol
• Awards, trophies, gifts, or flowers 
• Graduation stoles or cords
• Decorations
• Speakers or presenter fees
• Any part of an event at which alcoholic beverages will be served
• Items that fall into personal use
• Entertainment or social events
  (including bonding events, club retreats, off-campus mixers, de-stress events, off campus networking, etc.)

Participation & Access

We won’t fund:

• Events that aren’t open to all UA students
• Memberships of any kind
• Non-UA students
• Philanthropic events (or any part of them)
• Items intended for donation
• Items that will be sold or used to make a profit

Reimbursement & Purchase Limits

Please note:

• No reimbursements or purchases for monthly bills, subscriptions, insurance, or post-use services
• No websites requiring a card or bank info unless invoice payment is available
• If your request has been on the agenda for 3 weeks without approval, it’s no longer eligible
• We won’t fund single items over $500 (with tax included)

Apparel & Merch Rules

Your merch order won’t be funded if:

• It’s not from an approved vendor
• It doesn’t include SET logo
• You don’t submit a roster of who’s receiving shirts
• It includes headwear (hats, beanies, etc.) — UA contract prohibits this

Travel Exclusions

Club and organization funding cannot be used for:

• Uber, Lyft, Taxis, or other vehicle services (Motorpool only!)
• Supplies from UA Cryogenics (like helium tanks)
• Summer events or travel (June through August)

Scholarships & Pay

Not eligible for:

• Scholarships or stipends
• Speaker honorariums or their travel
• Non-university of Arizona students 
• Any form of pay

Final Notes

📝 This list isn't exhaustive — the Appropriations Board and Student Engagement & Traditions (SET) staff make final decisions on all funding requests.

Have a question about something specific?
Reach out to us at clubs@arizona.edu before you apply!