Managing a Club or organization
Being a club/organization advisor requires you to host several responsibilities to ensure students are following University rules and regulations. Advisors are key players in students’ leadership development and gaining valuable professional advice from a faculty or staff member who has an interest in the group’s purpose.
Finances
Clubs are responsible for their finances, including collecting dues, fundraising, applying for University funding, and handling bank matters. SET and the University of Arizona do NOT provide financial support if clubs/organizations overdraft their account or fail to manage their financial accounts.
Bank letters are required for banks to open accounts or change co-signers for student organizations. These letters state that your group is officially recognized by the University of Arizona. You can request a bank letter online at www.asuatoday.arizona.edu/bank-letter. Please note it may take up to 14-21 days to process the letter.
Clubs shall not open any banking accounts under the University name, including without limitation any of the variants listed below:
- The University of Arizona
- University of Arizona
- UA
- UofA
- UArizona
Deans Excuses & Group Travel
Organizations may request Dean’s Excuses if organization members are going to be absent due to official activities of the organization. Eligibility for and issuance of Dean’s Excuses are governed by University Policy. Dean’s Excuses forms are available on the Dean of Students Website.
Recognized student clubs and organizations who travel outside the United States and its territories must register their travel with UA Global prior to their departure, regardless of whether the trip is being funded by Student Engagement & Traditions (SET).
Students traveling abroad will visit the travel website and click on “International Travel Registry” to complete the process.
Hazing
The University of Arizona seeks to promote a safe environment where students may participate in activities and organizations without compromising their health, safety, or welfare. It is therefore the University's policy that hazing is prohibited. The impact of hazing activities can result in irrevocable harm to their victims, victims' families, and the University community. For the most up-to-date information regarding our hazing policy, please visit the hazing policy.
NOTE: To Report a hazing incident or to ask questions regarding the policy call 626-HAZE (4293).